Outsource Accounts Payable service
AP operations support
Remote accounts payable help for invoice intake, coding prep, approval chasing, and payment-run support with clear finance controls.
Plan this AP role
Best tasks
- Sort AP inbox mail by vendor, due date, PO match, and approval owner
- Prepare invoice coding notes before a controller or manager approves them
- Track missing W-9s, bank details, receipts, and vendor statements
- Keep the open-invoice list clean before weekly payment review
Quality controls
- No vendor setup, bank change, or payment release without a named approver
- Two-sample daily spot check during the first two weeks
- Exception log for duplicate invoices, price gaps, tax issues, and missing POs
First week
- Give read-only access first, then add limited task permissions after review
- Share ten good invoice examples and three bad examples
- Agree on the daily AP inbox cutoff and end-of-day status note
Buyer questions
Common AP handoff questions
Can an outsourced AP assistant approve invoices?
They can prepare the packet and chase the approver. A company manager should still own invoice approval and payment release.
What should we test first?
Start with inbox sorting, vendor follow-up, and invoice-status reporting before giving access to more sensitive accounting tasks.
Ready for a plan?
Map the role before you hire.
Share the work, tools, schedule, and quality needs. Get a practical staffing scope back.
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